2 Human Resources & Administration Officers job at Save the Children

Job Description

THE ROLE Key areas of accountability include: Act as a Human Resource Focal Person in the Regional/Field Office to strengthen the HR function, its visibility and higher standards in the professional management of Human Resources in SCI Recruitment: • Assist with the mainstream recruitment process by identifying candidates, conducting reference checks and follow up processes such as planning for all the new hires. • Participate and manage the interview process and recruitment of volunteers in the regions.

• Support with placement and follow up on new field hires to ensure they are well and effectively settling in. • Provide feedback to the unsuccessful candidates after the interview process is complete. • Support the planning and onboarding process for all new hires, ensuring timely completion of onboarding documentation. • Support the process of tracking performance reviews, for the regional offices ensuring compliance. • Support visits to the field teams as may be required. • Work as a team member supporting the effective functioning of the HR Team Volunteer Management system: • Manage the recruitment process of all Community Based Volunteers. • Updating and reconciling the CBV database Information on the New CBV system and personnel files • Reconcile the regional excel templates and the systems to check for duplicates and missing names • Compiling CBV information on files • Drafting CBV volunteer contracts and extensions Office Administration: • Take overall responsibility for the day to day running of the administration section and logistical support where necessaryat the regional office. • Ensure that communication systems – mail, telephone areoperational and functioning efficiently. • Offer secretarial support to functions, in coordination with other staff, as required. • Review, design and implement/coordinate administrative systems that best fit the delivery of programme activities. • Ensure that current strategic focus on administration/office procedures/systems, facilities /Security and fleet are disseminated and well understood and adhered to by the field staff. • Maintain close working relationship with field staff and support sections of the organization for coordination and efficient service delivery. • Ensure that all staff and visitors in the field offices are well briefed of the administrative procedures and systems in place. • Ensure that staff and visitors travel, and accommodation is well managed and coordinated efficiently and also that procedures are adhered to. • Manage office documents and keys in a safe and confidential manner, ensure that the office generator is functional at all times. • Sort and distribute incoming mails. • Support staff photocopies, scans, and file appropriate documents • Assists with organizing events when necessary • Ability to adhere to the SCI Child Protection Code of Conduct, Security Guidelines Logistical support: In collaboration with the Field supply chain coordinator, manage the store and Assets in line with Country Office supply chain procedures. • Receive office consumable items into store &issue goods receive notes. • Ensure safety and cleanliness of all items in the office consumables store. • Ensure office cleanliness of office and oversight role on office safety during the day • In liaison with Supply Chain, oversee the office equipment maintenance such as generators, printers and laptops and utilities and report to the supervisor for appropriate action. • In liaison with Supply Chain, support negotiations for corporate agreements on booking venues for SCI meetings, workshops, seminars, conferences office parties, etc and ensuring cost effectiveness of the same. • With the support of the field supply chain coordinator, ensure that the Office has an up-to-date database of all the relevant service providers of venues for events and other administrative services. • Ensure that accommodation invoices, office utilities-water, electricity bills are processed and paid in time. • Sign for delivered packages and distributes them to the appropriate recipient. • Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary. Warehouse: • Management of warehousing and assets processes and record keeping/ documentation (stock cards, bin cards, inventory cards, loss reports, way bills) • Conduct periodic stock takes and assets verification in line the policy Supervise casuals in the warehouse stores as assigned by the line manager or supply chain. • Receive stock into the stores, issue stock as delegated by the supervisor or supply chain. Supervisory Responsibility • Effective supervision of the Office Assistant / Casual staff at the regional location. • Conduct reviews and discuss with the Office Assistant to obtain direct feedback on the administrative aspects and issues of the programme. To be a strong supporter and advocate for children in this role you will need to have: • A first class or 2nd Upper Bachelor’s Degree in Human Resources, and or Organisational Psychology is required. • At least 3 Years relevant working experience in a busy HR environment. • Demonstrated understanding and proficiency in the field of Human Resources Management and ability to work under minimum supervision. • Good understanding of national legal requirements relating to HR, including labor laws and administrative law. • Good understanding of employment related statutory requirements, organizational policies, systems and procedures formulation and management. • Good Interview, negotiation, listening and counselling skills. • Strong experience within recruitment, operating at different levels of the business, and familiarity with competency models • Experience and capability with regards to direct sourcing approaches • Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures. • A sensitive approach to advising and mentoring staff and to dealing with critical issues. • Excellent planning, coordination and reporting skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities. • Creative and visionary • Ability to intervene with crisis management or troubleshooting as necessary. • Highly developed interpersonal and communication skills including influencing, negotiation and coaching • Computer literacy and excellent documentation skills are a must. • Excellent time management and planning capacity • Very high level of integrity is required for the role.

Job application procedure Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at https://hcri.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1 We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.